Secure knowledge before the
boomer wave rolls.
How AI revolutionizes process-based knowledge management - from structured capture to the finished video tutorial. In weeks, not months.
From idea to living knowledge: Your path in two steps.
Our approach is simple and effective: First you build your processes in a structured way, then you enrich them with multimedia knowledge elements.
Build process table
The foundation for your knowledge management - radically simple, immediately understandable.
150+ Symbols
- High entry barrier - extensive training required
- Only readable and editable by experts
- Focus on IT processes, not knowledge transfer
4 Symbols
- Immediately understandable - no training required
- Usable from apprentice to management
- Integrates knowledge elements directly into the process
Process steps in rows
Each step is actively formulated as its own row - e.g. Prepare workstation. The sequence is immediately recognizable.
Instances in columns
All involved roles and departments get their own swim lanes. Responsibilities become clear at a glance.
Four symbols for assignment
With just four symbols, it is determined per process step who does what. Inserted via drag & drop, immediately visually understandable.
Knowledge dimensions
The special feature: Any number of additional columns for documents, explainer videos, screenshots, experiential knowledge and more.
| Process step | Employee | Manager | IT/HR | Description | Resources |
|---|---|---|---|---|---|
| Initiate offboarding | Set termination confirmation and timeline | ||||
| Conduct knowledge transfer | Create documentation and transfer knowledge | ||||
| Decide handover | Determine successor and assign tasks | ||||
| Deactivate access | Block accounts and revoke permissions | ||||
| Return equipment | Return laptop, keys, and ID card | ||||
| Complete offboarding | Create reference letter and farewell |
AI process draft in minutes
Accelerate creation with multimodal AI
AI analyzes your existing materials and automatically creates structured process drafts - you refine and approve.
Your input
AI analysis
Process draft
Whiteboard shots, notes, sketches
Interviews, explanations, meetings
Instructions, manuals, emails
Enrich knowledge elements
From dry process to living knowledge - multimedia and engaging.
Explainer videos
Complex processes visually explained - from step-by-step instructions to animated explainer clips.
Audio learnings
Knowledge on the go - as podcast, audio summary, or voice note.
Infographics
Visual overviews - as poster, quick-reference card, or digital graphic.
Knowledge pages
Interactive and searchable - with embedded media and links.
Professional media with AI
Accelerate content creation
AI handles the heavy lifting: video scripts, narrator texts, didactic preparation. You review and refine - creative control stays with you.
Process table
AI processing
Finished media
Best practice: From idea to finished knowledge page
Experience the complete process using a real example - from existing input to the multimedia knowledge page.
Your existing input
These materials already exist or can be created with the simplest tools - smartphone recordings, short interviews, existing documents.
![[object Object]](/ai-knowledge-management/Bisherige-Anleitung.jpeg)
DocumentWord document
Former guide
Expert interview
Smartphone recording
Expert interview
Spoken expert knowledge as recording
![[object Object]](/ai-knowledge-management/Arbeitsplatz-Bild.jpeg)
PhotoPhotos
Workplace photos
Process table is created
AI analyzes all inputs and automatically creates a structured multidimensional process table.
![[object Object]](/ai-knowledge-management/strukturierte-prozesstabelle.png)
Multidimensional process table
Automatically generated from existing input - ready for approval
Knowledge elements are created
Based on the process table and existing input, AI generates multimedia knowledge elements - videos, audios, graphics.
Explainer video
AI-generated step-by-step video
Audio guide
For listening on the go
![[object Object]](/ai-knowledge-management/infografik.png)
PhotoInfographic
Visual process overview
![[object Object]](/ai-knowledge-management/checkliste.png)
PDFChecklist
For printing
Finished knowledge page
All elements united on an interactive knowledge page - ready to use by your employees.
Interactive knowledge page
With embedded videos, audios, graphics, and the process table
Your concrete added value: Faster, more attractive, more secure.
Speed
Reduce production time for high-quality knowledge content. Get faster from concrete need to finished solution.
Attractiveness
Increase usage and engagement. Transform dry texts into engaging videos, audios, and graphics.
Security
Guarantee correct information. Our two quality gates ensure that only approved content reaches employees.
Two paths to success: Choose your cooperation model.
Whether you want to hand over production completely to us or empower your team yourself - we have the right path for you.
Content Factory
"We handle the production."
You provide the topic, we create turnkey multimedia knowledge pages for you. We handle the entire operational process - from creation to incorporating your corrections.
- Finished knowledge pages on your platform
- Including all media assets
- Complete operational relief
Intensive workshop
"We show you how it works."
We train your department or selected employees to independently and efficiently apply our co-creation process. Help for self-help for sustainable success.
- Efficient use of AI tools & prompting
- Guidance for creating multimedia content
- Best practices for didactic preparation
The Content Factory: This is how we work together.
You don't have the time or resources to create the content yourself? Our co-creation team takes over - with AI power and human quality assurance.
Definition & basis
You define the topic and provide source material - content authority remains with you.
Create process table
We build the process table - AI-supported from your materials, structured by our team.
Technical review
Your expert reviews, we incorporate feedback. No incorrect information passes through.
Multimedia production
We create explainer videos, audio learnings, and infographics from the approved processes.
Final approval
Final review, then publication on your KNOW&SHARE platform.
Background: Why knowledge management is decisive now.
In the next five to seven years, over 7 million experienced specialists will leave the German labor market. What they take with them cannot be replaced by any recruiting in the world: decades of experiential knowledge, proven techniques, and knowledge about interrelationships that is not written in any manual.
Skilled workers leaving the labor market by 2032
At the same time, existing knowledge is often in the wrong places: isolated in the minds of individual experts, buried in text-heavy documents that hardly anyone reads, or scattered in outdated wikis and file storage.
Isolated expert knowledge
Critical information is tied to few individuals, not scalable, and is lost when employees leave the company.
Dead knowledge
Manuals, wikis, and documentation are often outdated, hard to search, and little appealing for today's way of learning.
The consequence
High training effort, recurring errors, and the impending loss of strategic know-how slow down development.
Why traditional approaches fail.
Classic documentation and knowledge transfer methods have a fundamental weakness: after seven days, up to 80% of what was learned is forgotten - if not actively applied in everyday work. Your knowledge gathers dust in folders that nobody opens.
What do we really retain?
of what we hear
of what we read
of what we see
of what we do
Currently in the company
- Knowledge in the minds of individual employees
- Outdated documentation on the network drive
- New employees constantly ask the same questions
- When someone quits, experiential knowledge is lost
With KNOW&SHARE
- Process knowledge centrally and currently documented
- Video instructions accessible directly at the workstation
- Independent onboarding of new colleagues
- Knowledge stays in the company - even with turnover
Ready for the knowledge management of the next generation?
Our pilot offer:
One topic. One week. One finished multimedia knowledge page.
Convince yourself of the potential of our co-creation approach. Let us prove the value for your company together in a manageable framework.